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Faculty and staff

New faculty and staff

  • Step 1: Receive your Banner ID number
    You must first receive your Banner number before applying for an Ontario Tech Ucard.
  • Step 2: Review the photo requirements
    Review the photo requirements before submitting your photo. Photos that do not meet the requirements will be rejected, and you will need to submit a new photo and your government-issued ID.
  • Step 3: Submit your photo online
    1. Log in to your CloudCard account using your network credentials.
    2. Read and Agree to the Terms and Conditions.
    3. Select the Tap to upload your photo box and either take your photo on-the-spot if using a mobile device or select a photo you already have saved.
    4. Click Next.
  • Step 4: Upload your government-issued ID
    1. Upload a copy of your valid government-issued photo ID by selecting the Tap to upload your photo box. 
    2. Click Next.
    3. Once you are satisfied with your photo and ID, click Save & Submit.

    Your photo ID must:

    1. Be valid (not expired) at the time of your submission.
    2. Be one of the following accepted government-issued IDs:
      1. Driver's licence
      2. Passport
      3. Canadian citizenship card
      4. Permanent resident card
      5. Provincial photo ID card
    3. Show all four corners of the ID.
    4. Be uploaded as a JPG or PNG file.
    Once your photo is approved, your ID will be permanently deleted from the system.
  • Step 5: Wait for your approval email

    If your photo meets our Ucard requirements, an approval email will be sent to your ontariotechu.net account within 2 to 3 business days. 

    Please note:

    1. Processing times may be longer during peak periods (i.e. fall and winter semester start).
    2. If your photo does not meet our requirements, you will be asked to resubmit your photo and government-issued ID.
  • Step 6: Access your Ucard

    Once you have received your approval email, access your digital Ucard through our Ontario Tech Mobile app.

    If you need a physical card to access campus buildings or rooms, submit an access card request through the Forms and procedures web page. Access card requests are processed by the Office of Campus Infrastructure and Sustainability (OCIS). 

    If you are a clinical instructor and require a nursing badge, please email ucard@ontariotechu.ca from your university email address. Ensure you include your full name and Banner ID.

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Current faculty and staff

If you have an approved photo on file, you can access your digital Ucard through the Ontario Tech Mobile app. If you already have a physical Ucard, please click the button below for more information.

Learn more - Current faculty and staff
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  • If you already have a physical Ucard, you can continue using it.
  • If you require a replacement Ucard or nursing badge due to loss, theft, damage or another reason, please email ucard@ontariotechu.ca for assistance. Note: A $25 replacement fee will apply for physical Ucards and a $2 replacement fee will apply for nursing badges.
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Student employees

If you are a student and also employed at Ontario Tech University, your Ucard will only reflect one status. The employee (Staff or Faculty) status takes precedence over the Student status.

Learn more - Student employees
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  1. Physical Ucards are issued with the status on an account at the time of printing. Existing cardholders do not require a new card to reflect status changes.
  2. The physical Ucard is mainly issued for proximity access to rooms, and said access can be enabled on the existing card upon processing of the access card request found on the Forms and procedures web page.
  3. If a new card is required due to loss, theft, damage, or for any other reason, a $25 replacement fee will apply.