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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

Information for graduate students and postdocs

As the university moves forward in planning for the 2020-2021 academic year, the School of Graduate and Postdoctoral Studies (SGPS) continues to support all graduate students in ensuring smooth academic and research progress. In doing so, we prioritize your intellectual and academic growth just as much as your connections to the community. We realize this is a shared responsibility, not only between students and supervisors in responding to the evolving situation, but also between programs and the many administrative units that provide additional assistance.

The FAQs below summarize the adapted operations and supports available to graduate students as we move through the 2020-2021 academic year and may be updated from time to time as new information becomes available.

Wellness

Coursework, Candidacy and Oral Examination

  • I am a new student. Will there still be a graduate student orientation?
    New students will be invited to participate in online orientation programming for Fall 2020. More information will be sent to new students as it becomes available, or check the Orientation page on the SGPS website for updates.
  • I am a returning student. How do I find more information on what courses will be available in Fall 2020 and Winter 2021?

    More information about courses can be found on the graduate studies Fall/Winter Course Offerings website.

  • As a graduate student, does the student experience guarantee still apply to me?

    Yes, the university and the School of Graduate and Postdoctoral Studies are committed to providing you with the best, high-quality experience possible. That’s why we’re the first university to offer all our students our new Experience Guaranteeif you’re not satisfied with the quality of your experience you can withdraw from your program by October 9, 2020 and receive a full refund, without penalty. This new guarantee allows you to be confident enrolling in the Fall, knowing that we are as committed to your experience as you are.

  • What is happening with my Fall 2020 courses and seminars?
    Graduate courses and seminars will continue in a blended-learning environment.
  • What will happen to my graduate candidacy or oral examination?

    Graduate candidacy or oral examinations will continue as scheduled with modified procedures. Thesis defense and candidacy oral examination will proceed as per normal practice, although with remote participation. 

    SGPS has temporarily waived the graduate academic calendar requirement that “no more than two members of the examining committee, including the external examiner, may attend the defence remotely” in line with the university’s recommendations to move online. However, the following policy still applies: “The examination will be rescheduled if one or more members of the examining committee are unable to attend”. Attendance for the purpose of these guidelines means participation in person or remotely in real time (as opposed to the submission of questions to be read by the chair).

    SGPS will facilitate thesis examination and a representative from SGPS may attend the defence. See the SGPS guidelines on remote defence.

  • Will the Graduate Professional Skills program be running in the Fall?

    Online workshops and other grad professional development opportunities will be scheduled for the Fall 2020 semester. More information on available workshops can be found on the Graduate Professional Skills page on the SGPS website. 

  • Can I take a leave of absence in Fall 2020?

    You are expected to be continuously registered in each semester. Students are expected be able to progress in their academic and research programs in Fall 2020.

    Any requests for a leave of absence should be completed after discussion with the student’s research supervisor and/or graduate program director. For those specifically related to COVID-19, you should clearly outline that you’ve explored specific alternative academic/research activities and you’ve found it impossible to continue your studies at this time.

     Should you be considering a leave of absence, refer to the university’s policy on leaves from study for graduate students. 

Research Activities and Progress

  • Will extensions to thesis submission deadlines be provided?

    Thesis submissions will be processed in accordance with the 2020-2021 Academic Schedule. Contact gradthesis@ontariotechu.ca if you have any questions pertaining to your thesis submission.

  • What happens if I miss some milestones due to the current situation?

    If milestones are delayed, email SGPS to document reasons for delay and the expected completion date. Milestones include but are not limited to: submission of progress reports, candidacy exams, submission of Form 1-Establishment of Supervisory Committee. Your program or supervisor may have additional milestones and you are encouraged to discuss any concerns with your research supervisor or graduate program director. You are encouraged to document any perceived delays in your research progress reports.

    If you have any questions or concerns about other milestones, contact SGPS.

     

     

  • I am over my program time limit, but have experienced further delay in my thesis progress. Will I be able to receive an extension?

    If you are outside your time limit, you are expected to submit a program extension in order to maintain active registration. Program extension requests should advise of your plan and timeline moving forward and describe the impact of the current situation on your timelines. 

    Note: students who request/require a program extension are still responsible for tuition and ancillary fees in each semester they are registered.

  • Am I still required to drop off a post-defence thesis package by the thesis submission deadline in order to be eligible to graduate?

    As per the graduate academic calendar language, once your thesis, project or major paper has been approved, you must submit the work formally. Normally, SGPS must receive a physical thesis package in order for you to be eligible to graduate. However, since the university is currently unable to obtain the physical packages, the following conditions apply in order for SGPS to confirm the thesis is complete: 

    As per the thesis package checklist, you must upload the approved post-defence thesis (see thesis template for specific requirements), certificate of approval and signed submission form to the shared google drive. Please ensure the abstract adheres to the library requirements. 

    NEW: The following must also be uploaded to Google drive: the thesis non-exclusive license, ProQuest (if applicable), and withhold form (if applicable) with original signatures (not digital).

    Note: Students will still be responsible for providing SGPS with a hard copy of their thesis, the non-exclusive license, and submission form but at a later date. Delivery of the physical thesis package will not delay graduation, as long as all other degree requirements have been met.

     

  • When does the physical thesis package need to be submitted to SGPS?

    At this time, we cannot provide a date as to when your final thesis package should be submitted to SGPS as we do not know when we will return to campus. If comfortable, you can mail your thesis package to SGPS at your earliest convenience. 

    Once SGPS receives notification as to when the office will reopen, an email will be sent to advise of the deadline. Otherwise students can drop off their thesis package once the office reopens. Email gradthesis@ontariotechu.ca to let SGPS know your preferred method.

  • I would still like to have a personal copy of my thesis bound. Am I able to do this?

    The third party company, Wallaceburg Bookbinding, who binds Ontario Tech theses, has confirmed they are still operating. At this time, students can utilize their Self-Serve Binding Options. This means students can send an electronic copy of their thesis to bindery for printing and binding. See the Library Website for instructions and the Wallaceburg Thesis Binding Direct Form.  

    Note: While Wallaceburg Bookbinding is operating, production is sporadic with delayed delivery timelines. For more information about thesis binding delivery times, please email them directly. 

Tuition and Finance

International students

Postdoctoral Fellows

Latest updates

Update 26: April 22, 5 p.m.
Federal government proposes support for students and new grads affected by COVID-19


Update 25: April 9, 4:35 p.m.
Introducing the Ontario Tech Student Emergency Fund.


Update 24: April 8, 5:15 p.m.
Changes to Canada Summer Jobs program.


Update 23: April 7, 4:55 p.m.
Provincial support for families, and online mindfulness resources.


Update 22: April 6, 4:55 p.m.
Online access to Ontario Tech’s new Campus Store.


Update 21: April 3, 5:15 p.m.
Today's release of provincial models and projections; requesting an exam deferral; preparing for online exams during COVID-19; no entry to campus on Good Friday; ancillary fees for the Spring/Summer semester; additional mental health supports; international student eligibility for EI; Ontario Tech University: Taking a lead role in e-learning; Government of Canada’s COVID-19 Economic Response Plan scores highly with Ontario Tech University.


Update 20: April 2, 5:15 p.m.
FAQ for students moving to Simcoe Village residence; Dr. Jennifer Laffier's study on how we’re using social media during the COVID-19 crisis; Government of Canada COVID-19 app.


Update 19: April 1, 5:20 p.m.
Update to grading FAQ; new Respondus Browser questions and answers; parking and meal plan refunds; PC requirements, repairs, returns and provisioning; reminder regarding emergency orders prohibiting large gatherings and parties; Government of Ontario and eCampus Ontario partnership a positive move for students.


Update 18: March 31, 4:50 p.m.
FAQ regarding temporary amendment to the university’s grading policy; updated University Works FAQ; new online support resources from Student Life; online weekly mindfulness groups.


Update 17: March 30, 4:55 p.m.
Update on temporary amendment to the university’s grading policy.


Update 16: March 27, 4:25 p.m.
Temporary amendment to the university’s grading policy; updated research, grad studies and SAFA FAQ; updated travel information and advisories page; updated health recommendations page; Ontario Tech innovating rapid PPE production solutions to address health-care shortage (news story).


Update 15: March 26, 5:25 p.m.
How to set up an Internet hotspot; updated research-related FAQ; Ontario Tech's donations of health-care supplies; and Ontario Tech's recognition of the Government of Ontario's action plan to support its citizens during the COVID-19 pandemic.


Update 14: March 25, 5:50 p.m.
Residence, university transcripts, and physical distancing FAQ; reminder to students regarding large gatherings and parties; new COVID-19 resources from Human Resources; new exercise and wellness resources from the CRWC; Ontario Tech researcher exploring parent-child conversations about COVID-19; COVID-19 self-assessment tool.


Update 13: March 24, 5 p.m.
Campus building closures and exceptions; social vs physical distancing; student concerns about Internet access; postponement of Convocation ceremony; Q+A with Ontario Tech epidemiologist Dr. Emma Bartfay; and Virtual Open House.


Update 12: March 23, 5:30 p.m.
Information about: travel exemptions for international students; mental and physical wellness tips; Virtual Open House on Saturday, March 28; and Work-from-home (WFH) social media campaign


Update 11: March 20, 2:30 p.m.
Access to Ontario Tech buildings; new FAQ for grad students; cancellation of student mobility for the summer session; student concerns about Internet access.


Update 10: March 19, 3:30 p.m.
Updated research and mental health services FAQs; Software Support moving to online services only.


Update 9: March 18, 5 p.m.
All Campus Libraries closed; term dates for students; changes to food services; Software Support moving to online services only; Coronavirus phishing scam; new frequently asked questions page for researchers; reminder about campus access.


Update 8: March 17, 1 p.m.
On-campus service updates related to the Office of the Registrar, Campus Library, Campus Food Services and Campus Health Centre


Update 7: March 16, 4 p.m.
COVID-19 update: Campus Health Centre closed March 17, telephone appointments available


Update 6: March 15, 8 p.m.
Updates on academic planning and university operations


Update 5: March 14, 2:30 p.m.
Transition to online learning


Update 4: March 12, 10:30 p.m.
University assessing online instruction; classes cancelled effective March 13


Update 3: March 12, 1:50 p.m.
Health information update from the WHO and Region of Durham; international travel update from Ontario Tech


Update 2: March 10, 2:40 p.m.
University continues to closely monitor COVID-19 situation and is reviewing emergency preparedness plans


Update 1: January 23, 2 p.m.
Coronavirus information