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I have legally changed my name

Your legal name is the one used on official university documents and records, such as:

  • Confirmation of enrolment
  • Degree parchments and certificates
  • Graduation letters
  • Reports to government
  • Transcript

If your name has been legally changed, there are several steps you can take to have your name updated in various areas across the university.

  • Updating your legal name

    To update your legal first, middle or last name on your student record:

    1. Complete the legal name section of the Name/Gender Change form found on MyCampus under the Documents tab.

    It can take up to three working days to process your documentation. During peak times, it may take a bit longer than usual.

    Your confidentiality is of the highest importance to us. You can update your record online, or if you would prefer to make an appointment, please contact Mhairy McLachlan, Manager Information and Client Services.

    If you ever feel as though you are experiencing discrimination or harassment while at Ontario Tech and would like additional support, please contact Akeisha Lari, Equity and Inclusivity Advisor.

  • University student email

    To update your school email, you must first submit a Name/Gender Change form with your updated legal name. The form can be found on MyCampus under the Documents tab

    The university will then submit a request to the Service Desk on your behalf to begin the process of updating your email.

    The Office of the Registrar will be notified when the name change has been completed and reach out through your university student email to let you know.

  • University student email display name

    To display name on your university student email account will be automatically updated after your Name/Gender Change form has been processed.

  • Blackboard
    Blackboard will be automatically updated after the Name/Gender Change form with your new legal name has been submitted and processed.
  • Class lists

    Your class list will be automatically updated after the Name/Gender Change form with your new legal name has been submitted and processed.

  • Student ID card

    After you have updated your legal name, you can get a new student ID card at no cost. The Office of the Registrar will get in touch with Campus ID Services to let them know your name has been changed and you will require a new ID.

    Visit the Campus ID Services office at our north location, in Room C128 in the Gordon Willey Building. Let the staff know you have had your name changed and they will give you a new student ID.

  • MyCampus

    MyCampus will be automatically updated with your new legal name after the Name/Gender Change form has been submitted and processed.

  • Alumni card

    The name used on your alumni card will be automatically updated after the Name/Gender Change form with your new legal name has been submitted and processed.

  • Human Resources

    If you work for the university, your new name will be updated with Human Resources. 

    Your information will be automatically updated with your new legal name after the Name/Gender Change form is submitted and processed.

  • Student Awards and Financial Aid

    It is important that the legal name on your student record matches the information you share with the government. This includes if you are currently receiving OSAP or another form of government financial aid. 

    To inform the Student Awards and Financial Aid office of a change to the legal name on your student record, please contact connect@ontariotechu.ca.

  • Official university documentation

    ­After the Name/Gender Change form with your new legal name has been submitted and processed, your official university documentation will automatically reflect the update.

    Your legal name is the one used on official university documents and records, such as:

    • Confirmation of enrolment
    • Degree parchments and certificates
    • Graduation letters
    • Reports to government
    • Transcript