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COVID-19 information and screening Learn how we’re keeping our campus community safe, healthy and engaged during our gradual return to campus.
Note: Faculty, staff, students and visitors must complete the mandatory screening questionnaire before coming to campus.
Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

Frequently asked questions about mandatory COVID-19 vaccinations

Note: The university will update this page regularly as more information becomes available. Please check back often.

Updated September 13, 2021

  • What are Ontario Tech University’s COVID-19 vaccine requirements?

    Following discussions surrounding the ongoing risks posed by COVID-19, including the emergence of new variants, Ontario Tech will now require all students, faculty, staff and all other individuals coming to any campus location to be vaccinated against COVID-19. The university's online university’s mandatory screening questionnaire now includes the ability to upload proof of vaccination. Effective Monday, September 13, proof of vaccination is mandatory and you will be required to upload your documentation via the questionnaire prior to receiving permission to come to campus. 

    The university will allow people until Sunday, October 17 to receive their final vaccination. 

  • Why is COVID-19 vaccination becoming mandatory for all individuals coming to campus?

    Each of us has a part to play in stopping the spread of COVID-19 and keeping colleagues, students and friends safe, and a vaccinated campus community will help us get closer to that goal. Increased COVID-19 vaccination rates play an important role in establishing a new sense of normalcy, allowing more in-person activities to take place and reducing on-campus transmission. By supporting this mandatory vaccination directive, we all contribute to stopping the spread of COVID-19 and its variants, now and over the long term.

  • How do I upload my official vaccination receipt to the university’s daily mandatory screening questionnaire?
    1. Obtain your official vaccination receipt:
    • If you received your vaccine within Ontario:
    1. Upload your most recent vaccination receipt:
      1. Open the university’s mandatory screening questionnaire.
      2. Enter your Banner number and network password. 
      3. Upload your document (the upload section appears at the top of the questionnaire, above the screening questions).
      4. After you’ve completed the upload, select the Submit.

    Once you upload your documentation, your proof of vaccination status will be reviewed and validated.

    Notes:

    • If you have received two vaccine doses, you only need to upload proof of your second dose.
    • If you upload a photo of your paper receipt, please ensure the photo includes the entire document and the content is clearly visible.
    • If you have your document saved on a mobile device, you can use your device to upload the receipt to the screening questionnaire via the Ontario Tech Mobile app or the screening web page.

    If you have technical issues uploading your proof of vaccination, contact servicedesk@dc-ot.ca.

  • Where and how can I get vaccinated?

    If you require a first or second dose of the vaccine, you can:

    • Book an appointment at:
      • The Campus Ice Centre (CIC) through Lakeridge Health’s vaccine-booking system (covidvaccine.lh.ca). Note: Please go to the CIC main entrance once you arrive.
      • Another mass immunization clinic or participating pharmacy through the Ontario vaccine-booking portal (covid-19.ontario.ca/book-vaccine).

    You can also attend the upcoming on-campus vaccination event hosted by the Ontario Tech Student Union and Durham College Student Association (no appointment needed; bring your Ontario health card).

    • When: Thursday, September 13 from 11 a.m. to 4 p.m.
    • Where: Founders Lot 4, directly south of the Campus Ice Centre.
  • What does 'fully vaccinated' mean?
    You are considered fully vaccinated 14 days after your second dose (in the case of a two-dose series) or 14 days after your complete single dose (in the case of a single-dose vaccine).
  • Do I still need to complete the mandatory daily COVID-19 screening questionnaire before coming to campus?

    Yes, you will need to complete the mandatory online COVID-19 screening questionnaire if you plan to come to campus, prior to your arrival.

    Note: The questionnaire now includes the ability to upload proof of vaccination or university-approved accommodation. After you upload your proof, you will still need to complete the screening questionnaire each day you come to campus, prior to your arrival, until further notice.

  • How will I receive confirmation that I am permitted to come to campus?

    Before arriving on campus, complete the daily mandatory online COVID-19 screening questionnaire via the mobile app or the website.

    Effective September 13, faculty, staff and students must upload proof of vaccination or accommodation documentation before they can access campus.

    Upon completing the questionnaire:

    • Individuals who have provided proof of a double-dose vaccine or Johnson & Johnson single dose will receive an electronic receipt that includes the colour green, indicating permission to come to campus.
      Screening questionnaire - green approval screen
    • Partially vaccinated individuals and those with an approved accommodation will receive an electronic receipt that includes the colour yellow, Between September 13 and October 17, they will need to provide proof of a negative rapid test. Details about rapid testing can be found under 'Who qualifies for temporary rapid testing and how will it be carried out?'

      partially_vaccinated__screen_sept-13-to-oct-17.jpg


    • Unvaccinated individuals or individuals who prefer not to disclose their vaccination status will receive an electronic receipt that includes the colour red. They will not be permitted on campus.
      Red 'do not come to campus' electronic receipt

    After Sunday, October 17, only those with an electronic receipt that includes a checkmark and the colour green will be permitted on campus. Individuals with an accommodation will receive a separate communication regarding further steps.

  • Do I still need to wear a mask even after I am fully vaccinated?

    Yes. The university will continue to follow all local, provincial and federal public-health directives, including mask-wearing, hand-washing, physical distancing and other possible measures, as required. 

  • How will the university confirm full vaccination status? What proof or documentation will be required?

    The university’s daily online COVID-19 screening questionnaire now includes the ability to upload proof of vaccination.

    Effective Monday, September 13, proof of vaccination is mandatory and you will be required to upload your documentation via the questionnaire prior to receiving permission to come to campus. You will only need to upload your proof once. 

    Note: Proof of vaccination status must be in the form of an official government-issued document or the document received from the organization that administered your vaccine.

    Your document must, at a minimum, show your name and date of your second dose (in the case of a two-dose series) or your complete single dose (in the case of a single-dose vaccine). Documents can be uploaded using a number of formats, including images taken with a mobile device.

  • How will vaccination status information be used, and to whom may it be disclosed?

    The university will use this information only for the purposes of implementing the mandatory COVID-19 vaccination program and monitoring compliance, managing your accommodation requests and, in the aggregate, for informing university policies and procedures relating to health and safety. Access to this information will be limited within the university on a strict need-to-know basis to individuals including:

    • For faculty/staff:
      • University faculty or staff to review and implement accommodations.
      • IT Services personnel to develop, administer and maintain software/mobile application and related systems.
      • Senior Administrators, if required.
      • Access and Privacy Office, if required.
    • For students:
      • University faculty or staff to review and implement accommodations.
      • Access and Privacy Office, if required.

    The university will not disclose this information to external third parties unless required by law, required to enforce the applicable Reopen Plan, required for health and safety purposes, or with your prior written consent.

  • Who will verify my vaccination status before I enter a university building?

    Upon entering university buildings, Campus Security will ask to see your electronic receipt from the daily mandatory screening questionnaire.

  • Can I request an accommodation for the mandatory COVID-19 vaccination requirement?

    Yes. The university recognizes some students, faculty and staff may require accommodations. We are committed to an accommodation process in which individualized needs (e.g. for medical and religious/creed grounds) are appropriately addressed under the Ontario Human Rights Code. A COVID-19 Vaccination Accommodation Form is now available.

    Employee requests for accommodation will be handled formally pursuant to the university’s Accommodation Policy. Accommodation requests will be submitted to and reviewed by Julie Day, Health and Disability Management Specialist.

    Student requests for accommodation will be handled formally pursuant to the university’s Accommodation Policy and applicable Academic Accommodation for Students with Disabilities Procedures. Accommodation requests will be submitted to and reviewed by Student Accessibility Services.

    Your vaccine accommodation request must be approved prior to arriving on campus.

    In certain cases, accommodations may be granted subject to conditions that are deemed to be in the best interests of the individual and the safety of the broader community, including but not limited to:

    • Heightened public health and safety measures.
    • Alternative work and study arrangements.
  • Who qualifies for on-campus temporary rapid testing and how will it be carried out?

    Rapid testing protocols are not preventive and are not a replacement for immunization. However, temporary rapid testing will be available Monday, September 13 through Friday, October 17 only for those individuals who are required to come to campus and: have provided proof of their first dose by September 13, and can demonstrate they are working toward receiving their second dose; or have a university-approved accommodation. This process will allow these individuals to access campus until Sunday, October 17 as long as they provide a negative rapid test every time they come to campus. After Sunday, October 17, those who have not provided proof of a complete series of COVID-19 vaccines or an approved accommodation will not be permitted on campus.

    If you require a rapid test, it will be available at the Campus Ice Centre beginning Monday, September 13. Testing will operate Monday to Friday from 7:30 a.m. to 5:30 p.m. This service is only available for faculty, staff and students. Appointments can be booked through Lakeridge Health’s screening booking system (covidscreen.lh.ca). When you arrive for your rapid test, please enter through the south doors (the main entrance is for vaccinations only).

    A registered nurse will administer the rapid test. You will receive your result in approximately 30 minutes. If you receive a negative test result, you will receive further instructions on how to proceed to campus. If you receive a positive test, you will not be able to enter any other buildings and will have to leave campus. 

    Negative rapid-test results are valid for 72 hours, after which time another test is required.

    There is no alternative plan for a downtown Oshawa testing centre at this time.

  • How long does it take to get a rapid test result?

    It takes approximately 30 minutes to get your result.

  • If I receive a negative test result after taking a rapid test at the Campus Ice Centre, how do I fill out the mandatory screening questionnaire?

    In the screening questionnaire, after you answer ‘yes’ to “Have you taken a COVID-19 test?” , the following question will appear:

    ‘Have you received a negative test result and/or followed direction from public health?’

    Testing-related questions in Ontario Tech's mandatory COVID-19 screening questionnaire

    If you have a negative test result, answer ‘yes’ to this question. You will receive a yellow ‘You may go to campus’ electronic receipt. You will need to present this receipt as well as your negative rapid test result to Campus Security at building entrances.

    Yellow electronic receipt for those who are partially vaccinated or have an approved accommodation and have received a negative rapid test result

  • Who do I contact with questions about mandatory COVID-19 vaccination?

    For general inquiries, contact lookingahead@ontariotechu.ca.

    For inquiries relating specifically to the collection, use and disclosure of personal information relating to your vaccination status, contact accessandprivacy@ontariotechu.ca.

How to report a possible COVID-19 case