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Ontario Tech acknowledges the lands and people of the Mississaugas of Scugog Island First Nation.

We are thankful to be welcome on these lands in friendship. The lands we are situated on are covered by the Williams Treaties and are the traditional territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, including Algonquin, Ojibway, Odawa and Pottawatomi. These lands remain home to many Indigenous nations and peoples.

We acknowledge this land out of respect for the Indigenous nations who have cared for Turtle Island, also called North America, from before the arrival of settler peoples until this day. Most importantly, we acknowledge that the history of these lands has been tainted by poor treatment and a lack of friendship with the First Nations who call them home.

This history is something we are all affected by because we are all treaty people in Canada. We all have a shared history to reflect on, and each of us is affected by this history in different ways. Our past defines our present, but if we move forward as friends and allies, then it does not have to define our future.

Learn more about Indigenous Education and Cultural Services

Frequently asked questions about mandatory COVID-19 vaccinations

Note: The university will update this page regularly as more information becomes available. Please check back often.

Updated January 20, 2022

  • What are Ontario Tech University’s COVID-19 vaccine requirements?

    Following discussions surrounding the ongoing risks posed by COVID-19, including the emergence of new variants, Ontario Tech now requires all students, faculty, staff and all other individuals coming to any campus location to be vaccinated against COVID-19. Proof of a COVID-19 double-dose vaccine or a Johnson & Johnson single-dose vaccine, or proof of a university-approved accommodation, must be uploaded via the university's online mandatory screening questionnaire to ensure access to campus.

  • Why is COVID-19 vaccination mandatory for all individuals coming to campus?

    Each of us has a part to play in stopping the spread of COVID-19 and keeping colleagues, students and friends safe, and a vaccinated campus community will help us get closer to that goal. Increased COVID-19 vaccination rates are important in establishing a new sense of normalcy, allowing more in-person activities to take place and reducing on-campus transmission. By supporting this mandatory vaccination directive, we all contribute to stopping the spread of COVID-19 and its variants, now and over the long term.

  • How do I upload my official vaccination receipt to the university’s daily mandatory screening questionnaire?

    You will need an image of your paper vaccine receipt (second dose), or a PDF of your official vaccination receipt/certificate.

    How to obtain your vaccine proof:

    • If you received your vaccine within Ontario, or if you have registered your doses received outside of Ontario with an Ontario public-health unit:
      1. Access the Ontario ‘Get your proof’ online tool.
      2. Answer the initial questions, select Get results and follow the instructions to obtain your official vaccine certificate.
    • If you received your vaccine:
      • Outside of Ontario but within Canada and have not registered your doses with an Ontario public-health unit: Visit the COVID-19 vaccination website of the province or territory where you received your vaccine to learn how to obtain your receipt or certificate:
    1. Upload your most recent vaccination receipt, or your certificate:
      1. Open the university’s mandatory screening questionnaire.
      2. Enter your Banner number and network password. 
      3. Answer Question 1. An upload screen will appear if you are eligible to come to campus. 
      4. After you’ve completed the upload, select Submit.

    Once you upload your documentation, your proof of vaccination status will be reviewed and validated.

    Notes:

    • If you upload a photo of your paper receipt, please ensure the photo includes the entire document and the content is clearly visible.
    • If you have your document saved on a mobile device, you can use your device to upload the receipt to the screening questionnaire via the Ontario Tech Mobile app or the screening web page.

    If you have technical issues uploading your proof of vaccination, contact servicedesk@dc-ot.ca.

  • How do I confirm that my vaccination documentation has been received?

    Once you properly upload your proof of vaccination or university-approved accommodation, you will receive a green or yellow screen approving campus access. There is no need to email us to confirm receipt or approval. You will only receive an email response if there is an issue with your upload; the email will outline next steps you should follow.

  • Where and how can I get vaccinated?

    If you require a first or second dose of the vaccine, you can:

    • Book an appointment at:
      • The Campus Ice Centre (CIC) through Lakeridge Health’s vaccine-booking system (covidvaccine.lh.ca). Note: Please go to the CIC main entrance once you arrive.
      • Another mass immunization clinic or participating pharmacy through the Ontario vaccine-booking portal (covid-19.ontario.ca/book-vaccine).
  • What does 'fully vaccinated' mean?
    You are considered fully vaccinated 14 days after your second dose (in the case of a two-dose series) or 14 days after your complete single dose (in the case of a single-dose vaccine).
  • Am I eligible for vaccination if I was previously diagnosed with COVID-19?

    Yes. Durham Region Public Health has determined that individuals previously diagnosed with COVID-19 can receive vaccinations under close supervision by an onsite attending physician/registered nurse.

  • Where can international students find the latest information on vaccination requirements?
    See the travel updates on the Office of the Registrar's FAQ page for international students.
  • What do I do if I am vaccinated with a non-Health Canada-authorized vaccine?

    Individuals who have received two doses of a non-Health Canada-authorized vaccine should be offered one additional dose of an mRNA vaccine soon after arriving in Canada. The minimum interval between the preceding dose and the additional dose should be 28 days. Individuals do need to go through Public Health for review first. This can be initiated on the Durham Region Public Health website

    For more information, see Health Canada's recommendations for individuals who plan on staying in Canada for longer periods of time and who are vaccinated with non-Health Canada authorized vaccines.

  • Do I still need to complete the mandatory daily COVID-19 screening questionnaire before coming to campus?

    Yes, you will need to complete the mandatory online COVID-19 screening questionnaire each day you plan to come to campus, prior to your arrival.

    Note: The questionnaire now includes the ability to upload proof of vaccination or university-approved accommodation. You only need to upload your proof once. After you upload your proof, you will still need to complete the daily screening questionnaire until further notice.

  • How will I receive confirmation that I am permitted to come to campus?

    Before arriving on campus, complete the daily mandatory online COVID-19 screening questionnaire via the mobile app or the website.

    Faculty, staff and students must upload proof of vaccination or accommodation documentation before they can access campus.

    Upon completing the questionnaire:

    • Individuals who have provided proof of a double-dose vaccine or Johnson & Johnson single dose will receive an electronic receipt that includes the colour green, indicating permission to come to campus.
      Screening questionnaire - green approval screen
    • Individuals with a university-approved accommodation will receive an electronic receipt that includes the colour yellow. They will need to provide proof of a negative rapid test. Details about rapid testing can be found under 'Who qualifies for temporary rapid testing and how will it be carried out?'

      If you need to update your vaccination status, please contact servicedesk@ontariotechu.ca for further information.

      partially_vaccinated__screen_sept-13-to-oct-17.jpg


    • Partially vaccinated individuals will receive an electronic receipt that includes the colour red. They will not be permitted on campus until they provide proof of their second dose.
    • Unvaccinated individuals or individuals who prefer not to disclose their vaccination status will receive an electronic receipt that includes the colour red. They will not be permitted on campus.
      Red 'do not come to campus' electronic receipt
  • Do I still need to wear a mask even after I am fully vaccinated?

    Yes. The university will continue to follow all local, provincial and federal public-health directives, including mask-wearing, hand-washing, physical distancing and other possible measures, as required. 

  • How is the university confirming full vaccination status? What proof or documentation is required?

    Proof of a COVID-19 double-dose vaccine or a Johnson & Johnson single-dose vaccine, or proof of a university-approved accommodation, is now mandatory. Faculty, staff and students must upload their proof via the university's online COVID-19 screening questionnaire prior to receiving permission to come to campus. You will only need to upload your proof once. 

    Note: Proof of vaccination status must be in the form of an official government-issued document or the document received from the organization that administered your vaccine.

    Your document must, at a minimum, show your name and date of your second dose (in the case of a two-dose series) or your complete single dose (in the case of a single-dose vaccine). Documents can be uploaded using a number of formats, including images taken with a mobile device.

  • How will vaccination status information be used, and to whom may it be disclosed?

    The university will use this information only for the purposes of implementing the mandatory COVID-19 vaccination program and monitoring compliance, managing your accommodation requests and, in the aggregate, for informing university policies and procedures relating to health and safety. Access to this information will be limited within the university on a strict need-to-know basis to individuals including:

    • For faculty/staff:
      • University faculty or staff to review and implement accommodations.
      • IT Services personnel to develop, administer and maintain software/mobile application and related systems.
      • Senior Administrators, if required.
      • Access and Privacy Office, if required.
    • For students:
      • University faculty or staff to review and implement accommodations for essential in-person learning.
      • Access and Privacy Office, if required.

    The university will not disclose this information to external third parties unless required by law, required to enforce the applicable Reopen Plan, required for health and safety purposes, or with your prior written consent.

  • Who will verify my vaccination status before I enter a university building?

    Upon entering university buildings, Campus Security will ask to see your electronic receipt from the daily mandatory screening questionnaire, and proof of negative rapid test, if applicable.

  • Can I request an accommodation for the mandatory COVID-19 vaccination requirement?

    Yes. The university recognizes some students, faculty and staff may require accommodations. We are committed to an accommodation process in which individualized needs (e.g. for medical and religious/creed grounds) are appropriately addressed under the Ontario Human Rights Code. A COVID-19 Vaccination Accommodation Application Form is available.

    Employee requests for accommodation will be handled formally pursuant to the university’s Accommodation Policy. Accommodation requests will be submitted to and reviewed by Julie Day, Health and Disability Management Specialist.

    Student requests for accommodation for essential in-person learning will be handled formally pursuant to the university’s Accommodation Policy and applicable Academic Accommodation for Students with Disabilities Procedures. Accommodation requests will be submitted to and reviewed by Student Accessibility Services.

    Your vaccine accommodation request must be approved prior to arriving on campus.

    In certain cases, accommodations may be granted subject to conditions that are deemed to be in the best interests of the individual and the safety of the broader community, including but not limited to:

    • Heightened public health and safety measures.
    • Alternative work and study arrangements.
  • Who qualifies for on-campus temporary rapid testing and how will it be carried out?

    Rapid testing protocols are not preventive and are not a replacement for immunization. However, rapid testing will be available only for those individuals who are required to come to campus and have a university-approved accommodation. This process will allow these individuals to access campus as long as they provide a negative rapid test every time they come to campus.

    If you require a rapid test, it will be available at the Campus Health and Wellness Centre (CHWC), located in the Campus Recreation and Wellness Centre, Room G1030.

    Note: Please remember to complete the university's online COVID-19 screening questionnaire (via the mobile app or the website) each day you come to campus, prior to your arrival.

    Testing hours:

    • Monday to Friday from 8 a.m. to 4 p.m.
    • Closed noon to 1 p.m.

    This service is only available for faculty, staff and students

    Booking or cancelling an appointment:

    • If you need to book, cancel or reschedule a testing appointment, call the CHWC lab at 905.260.2242. Note: This number is for rapid test bookings only. All other medical clinic appointments must be booked through the CHWC main telephone line at 905.905.3037.

    A registered nurse will administer the rapid test. You will receive your result in approximately 30 minutes. If you receive a negative test result, you will receive further instructions on how to proceed to campus. If you receive a positive test, you will not be able to enter any other buildings and will have to leave campus. 

    Negative rapid-test results are valid for 72 hours, after which time another test is required.

    There is no alternative plan for a downtown Oshawa testing centre at this time.

  • How long does it take to get a rapid test result?

    It takes approximately 30 minutes to get your result.

  • If I receive a negative test result after taking a rapid test at the Campus Health and Wellness Centre, how do I fill out the mandatory screening questionnaire?

    In the screening questionnaire, after you answer ‘yes’ to “Have you taken a COVID-19 test?” , the following question will appear:

    ‘Have you received a negative test result and/or followed direction from public health?’

    Testing-related questions in Ontario Tech's mandatory COVID-19 screening questionnaire

    If you have a negative test result, answer ‘yes’ to this question. You will receive a yellow ‘You may go to campus’ electronic receipt. You will need to present this receipt as well as your negative rapid test result to Campus Security at building entrances.

    Yellow electronic receipt for those who are partially vaccinated or have an approved accommodation and have received a negative rapid test result

  • Who do I contact with questions about mandatory COVID-19 vaccination?

    For general inquiries, contact lookingahead@ontariotechu.ca.

    For inquiries relating specifically to the collection, use and disclosure of personal information relating to your vaccination status, contact accessandprivacy@ontariotechu.ca.

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