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Policies

If you have any questions or want more information about our policies, please contact us!

 

Policies

  • Health and safety

    *Parent/guardians are responsible for reading and understanding the detailed information on the Ontario Tech University Summer Camps 2020 Waiver which includes the Code of Beahviour and Release, Waiver and Discharge information. The notes below do not contain all of the information on the form - they are only meant to help clarify some of the information.

    All campers and staff have the right to a positive and safe camp experience.  For this reason, campers need to follow the following Code of Conduct:

    1. Be safe
    2. Be kind to yourself and others
    3. Respect yourself, others and property
    4. Listen to others and follow directions
    5. Have fun!

    Campers will be sent home if they do not follow the above Code of Conduct. If a camper is sent home for any of the reasons listed below, no refund will be given:

    Examples:

    1. A camper does not keep themselves safe or threatens the safety of others
      • Not staying with the camp group and/or counsellor
      • Not following safety rules (example: climbing on furniture)
      • Not following fire safety rules
      • Physically harming others
      • Using alcohol, cannabis, cigarettes, narcotics or any other illegal substance
    2. A camper is not kind to themselves or others
      • Knowingly and/or willingly being inappropriate, vulgar or offensive to others
    3. A camper does not respect themselves, others or property
      • Not respecting the rights and privileges of others
      • Vandalising or destroying property
      • Not respecting others' privacy (example: knowingly entering the washroom areas of other genders)
    4. A camper does not listen to others or follow directions
      • Unwilling to participate in planned activities
      • Unwilling to follow fair instructions and/or directions

    If your child requires medication during camp hours, please contact us.

  • Registration and payment

    Registration must be completed through the online camp registration form. Payment by credit card must be made at the time of registration.

    If you cannot pay by credit card, please contact us.

    You will need to agree to the Code of Conduct and provide any needed medical information as part of camp registration. You can also provide a Photo/Video Release form, sign-up for lunch meal plans, and/or sign-up for before and after care.

    Lunch meal plans and before and after care can be registered for separately at a later date through the online camp lunch plan and before and aftercare registration form.  If registering for a lunch meal plan separately from camp, the registration and payment for the lunch meal plan must be received at least ten (10) days prior to the first day of the related camp.

  • Staff and faculty discount

    All current staff and faculty are eligible for the following discount on all 2020 summer camps for their child(ren):

    • 4-day camps: $30 discount
    • 5-day camps: $40 discount
  • Cancellations and refunds
    Cancellations made in writing to summercamps@ontariotechu.ca at least fourteen (14) days before the first day of the related summer camp are entitled to a full refund, minus a $25 fee. Refunds will not be given for cancellations made after this date.
  • Waitlists
    If a camp is full, you can ask to be added to a waitlist by emailing summercamps@ontariotechu.ca.  You will be contacted with registration instructions if a spot becomes free.
  • Photo/Video release

    We will be taking photos and videos during camp that may be used in future marketing materials. For this reason, parents/guardians of campers can opt-in on the Photo/Video Release section of the Summer Camp Registration form to give us permission to take and use these photos and videos.

    *Parent/guardians are responsible for reading and understanding the detailed information on the Photo/Video Release form before providing consent. The notes below do not contain all of the information on the form - they are only meant to help clarify some of the information.

    Notes about how it works*:

    By completing the Photo/Video Release form you give Ontario Tech permanent permission:

    • to take photos and video of the camper
    • to use all photos and video taken in various ways for marketing, promotion and  advertising
    • to fully own and edit all photos and video taken
    • to use all photos and video taken without need for approval from you of its use or how it is used
    • to not be prevented from using all photos and video taken
  • Packed lunches
    Any packed lunches, snacks, and/or beverages must be nut free.