2025 Ontario Tech University Child & Youth Programming Policies

General

• Health and Safety*

  Parents/guardians are responsible for reading, understanding, and agreeing* to the detailed information on the 2025 Ontario Tech University Child & Youth Programming Assumption of Risk and Release of Liability and Code of Conduct. The notes below do not contain all the information on the forms. 

  *If parents/guardians have a question or concern about the Assumption of Risk and Release of Liability and/or the Code of Conduct, parents/guardians are asked to seek clarification from summercamps@ontariotechu.ca before agreeing.

  All campers/participants and staff have the right to a positive and safe experience.  For this reason, registrants are asked to follow the Code of Conduct when attending child and youth programing (whether virtual or in-person). 

  In general, we ask that campers/participants:

  1. Be safe
  2. Be kind to yourself and others
  3. Respect yourself and others
  4. Listen to others and follow directions
  5. Have fun!

  Virtual camps can be attended from a variety of locations. During virtual camps, camp staff will reference the Camper Location, Parent/guardian 1 and Parent/guardian 2 information provided at the time of registration for the purposes of addressing any on-screen Code of Conduct violations, issues and/or emergencies, or by police or other law enforcement agents in the event of an incident. We ask that registrants provide accurate information at the time of registration.

  The Code of Conduct applies to all campers/participants.

• Parent/guardian respect & kindness*

  Our university is committed to creating a safe and positive environment for all campers, staff, and attendees. 

  We ask parents/guardians to please be respectful and understanding toward our child & youth programming team. They’re working hard to serve you, and provide the best possible experience for your camper/participant. 

  Unkind, disrespectful or aggressive interactions are unwelcome, and are not permitted. We reserve the right to pause service at any time, if we feel our interactions are unproductive or inappropriate.

• Registration and payment*

  Due to the nature of the information collected, and the permissions/waivers requested during registration, registration forms must be completed by the legal parent(s) and/or legal guardian(s) of the individual named in the form, who is a minor at the time of registration.

  Registration must be completed through the applicable online registration form. Payment must be made at the time of registration. All listed prices are in Canadian dollars. Mastercard, VISA and VISA debit are accepted.

  If you cannot pay by credit card, please contact us.

  You will need to agree* to the Assumption of Risk and Release of Liability, the Code of Conduct, the listed policies/regulations, and provide camper/participant information as part of registration. 

  *If parents/guardians have a question or concern about the Assumption of Risk and Release of Liability and/or the Code of Conduct, parents/guardians are asked to seek clarification from summercamps@ontariotechu.ca before agreeing.

• Cancellations and refunds*

  Cancellations

  Cancellations for paid camps/courses made in writing to summercamps@ontariotechu.ca at least twelve (12) days prior to the start date of the related camp/course are entitled to a partial refund. A cancellation fee will apply. Refunds will not be given for cancellations made after this date.

  A list of cancellation fees organized by the type of camp or course.

  Type	Cancellation Fees
  In-person summer camp	$40 (per camper, per camp)
  In-person Youth Safety Course	$20 (per registrant, per course)
  Virtual	$20 (per camper, per camp)

  Campers/participants who do not attend their registered camp/course without a notice of cancellation are considered a No Show. In this case, a refund will not be given.

  A camp/course may be cancelled if the minimum number of participants required is not met. Early registration is recommended to avoid cancellation due to low registration. Note: Where cancellation occurs due to low registration, registrants of the affected camp/course will be given a full refund.

  2025 Cancellation Deadlines

  A list of cancellation deadlines organized by week.

  Week	Deadline
  Week 1: July 2 start Week 1: July 3 start Week 1: July 4 start	Friday, June 20 at 11:59 p.m. Saturday, June 21 at 11:59 p.m. Sunday, June 22 at 11:59 p.m.
  Week 2: July 7 to 11	Wednesday, June 25 at 11:59 p.m.
  Week 3: July 14 to 18	Wednesday, July 2 at 11:59 p.m.
  Week 4: July 21 to 25	Wednesday, July 9 at 11:59 p.m.
  Week 5: July 28 to August 1	Wednesday, July 16 at 11:59 p.m.
  Week 6: August 5 to 8 (4-day week)	Thursday, July 24 at 11:59 p.m.
  Week 7: August 11 to 15	Wednesday, July 30 at 11:59 p.m.
  Week 8: August 18 to 22	Wednesday, Aug 6 at 11:59 p.m.

  Free/Scholarship Camp Cancellations

  To ensure camps remain available to interested campers, we request that cancellations for a free camp or scholarship funded camp registration be submitted to summercamps@ontariotechu.ca at least twelve (12) days prior to the start date of the related camp. Because of limited availability, please only register if your camper plans to attend all sessions. Cancellation fees do not apply to a free camp or scholarship funded camp registration.

• External support workers*

  Participants may provide their own external support workers to assist them. Families that use an external support worker must cover any extra costs the support worker incurs related to a program. We may request personal information from the support worker for emergencies.

  Prior to the start of a camp/course, external support workers must:

  • complete an Assumption of Risk and Release of Liability (Adult) waiver, and
  • submit a Criminal Reference Check with Vulnerable Sector Search (within the last twelve (12) months).

  Please email summercamps@ontariotechu.ca in advance, to make arrangements to have an external support worker accompany your camper/participant.

• Self sign-in/out*

  During registration, a parent(s) /guardian(s) may authorize their camper/participant, aged 13 years and older at the time of participation to sign themselves in and out of the registered camp.

  Campers/participants are not authorized to sign out a sibling(s).

  Campers/participants must be at least 13 years of age to qualify for self sign-in/out.

  Minimum age exceptions will not be granted.

• Lost and found items*

  Please note that valuables (example: money, cameras, phones, tablets, etc.) should not be brought to the camp/course. 

  Staff will do their best to make sure campers/participants leave with what they brought, but this is not always possible. Ontario Tech University is not responsible for lost or stolen items for this reason.

  Staff will maintain a Lost and Found July through August.

  All items remaining in the Lost and Found after September 30, 2025 will be donated locally.

• Waitlists*

  If a camp/course is full, you can ask to be added to a waitlist by emailing summercamps@ontariotechu.ca.  Please provide up to date contact information, including a daytime and evening phone number.

  You will be contacted with registration instructions if a spot becomes available. A deadline for registration may apply.
• Contacting you*

  The Child & Youth Programming Team will contact registrants primarily by email using the parent/guardian email address(es) provided at the time of registration. 

  Emails from summercamps@ontariotechu.ca may be redirected into your spam and/or junk email folders. 

  Parents/guardians are asked to check their email inbox, including spam and/or junk email folders on a computer or laptop, as some devices (and Apps) apply additional spam and junk filters.

  Please add summercamps@ontariotechu.ca to your email address book.

• Scholarships

  Funding is not yet confirmed for 2025 Summer Camps.

  Continuous Learning will update this webpage as more information becomes available.

In-person camps/courses

• Health & wellness *

  2025 Ontario Tech University Child and Youth Programming is subject to Ontario Tech University policies, directives, and health and safety protocols.

  • Campers/participants who become unwell while attending camp may be sent home.
  • Campers/participants who are feeling unwell are asked to stay home.

  Concerned about air quality? 

  Continuous Learning monitors the Oshawa - Air Quality Health Index for outdoor activity recommendations.

  We encourage campers/participants to bring a labelled refillable water bottle to camp to ensure adequate hydration. Refillable water stations are available upon request.

• Ontario Tech University/Durham College discount

  Discounted pricing is available to parents/guardians if they are:

  • a current Ontario Tech University student, staff member, faculty member and/or alumni
  • a current Durham College student, staff member and/or faculty member

  In-person camps discount:

  • • 4-day camps: $30 discount 
    • 5-day camps: $40 discount

  Youth Safety Courses: no discount is available

  Virtual camps: no discount is available

• Photo/Video release*

  Ontario Tech staff members will be taking photos and videos during in-person camps/courses that may be used in future marketing materials. For this reason, parents/guardians of campers can opt-in on the Photo/Video Release during registration to give Ontario Tech University permission to take and use these photos and videos.

  *Parents/guardians are responsible for reading and understanding the detailed information on the Photo/Video Release form before providing consent. Consent will be requested at the time of registration.

  Note: A camper/participant photo will be requested at the time of registration. This photo will be on file for identification purposes only. This photo will not be used or shared as outlined in the above Photo/Video Release.
• Camper/participant photo ID*

  Ontario Tech University is committed to providing a safe environment for all registrants attending child and youth programming at Ontario Tech. 

  A camper/participant photo will be requested at the time of registration for in-person camps/courses only.

  This photo will be on file for identification purposes and will be used as necessary by:

  • University staff to verify photo/video consent where given;
  • University staff, campus security, police or other law enforcement and/or emergency services agents in the event of an incident. 

  Retention of this photo is temporary. This photo will be deleted after the 2025 Ontario Tech University Child and Youth Programing season has concluded.

  Please note:  It is the responsibility of the camper's/participant's legal parent/guardian to upload a suitable photo, as per the photo requirements listed below. University staff will not review photos for quality assurance. Photos sent by email will not be accepted.

  Photo requirements include:

  • Colour photo with clear facial features
  • .jpg/JPEG or .png file types only
  • Maximum file size: 10MB
  • Minimum recommended resolution: 400px x 600px

  How to reduce image size if your file is greater than 10MB:

  • Windows
  • Mac
• Medication(s), epi-pens & inhalers*

  Medication(s)*

  Over the counter medication(s) will not be administered by staff and should not be brought to the camp/course. Staff will confiscate any over-the-counter medication(s) from campers/participants, which will be held until check-out for the parent/guardian to retrieve.

  If a camper/participant requires prescribed medication(s) during the course of their registered camp or course, parents/guardians will be required to contact the Campus Health and Wellness Centre to make arrangements for a health care professional to administer the prescribed medication(s). An appointment prior to the camp/course may be required.

  Inhaler and/or epi-pen*

  IMPORTANT! We recognize that campers/participants may carry an inhaler and/or epi-pen. If this is the case, please contact summercamps@ontariotechu.ca to complete the necessary forms, share pertinent information, and/or address any further questions.

  Epi-pens required for life threatening allergies must remain in close proximity to the camper/participant. We suggest these items be carried in a labelled belt pack. Campers/participants must show their camp counsellor or instructor where the epi-pen and/or inhaler is located.

  Campers/participants are responsible for carrying their epi-pens and/or inhaler at all times.

• Camper drop-off/pick-up*

  Unless a parent/guardian has arranged for their camper/participant to sign-in or sign-out independently during camp registration, individual(s) authorized to drop-off/pick-up a camper/participant will be asked to show photo ID, be at least 18 years of age, and must sign an attendance sheet with a staff member during drop-off/pick-up.

  Individuals authorized for pick-up include the below (as listed during registration):

  • Parent guardian 1 & 2
  • Emergency Contact
  • Other authorized individual(s)

  If someone attempts to pick up or visit a camper/participant who is not listed as a parent/guardian, emergency contact, or other authorized individual, we will not allow access to the camper/participant until it has been verified by a listed parent/guardian.

• Packed lunches*
  Any packed lunches, snacks, and/or beverages* must:
  

  • be nut free
  • be banana free
  • be non-perishable (a fridge will not be available for food storage)
  • be individually labeled and not shared

  Reduced litter lunches are highly encouraged.

  Campers/participants will not have access to microwaves or other multi-use appliances (e.g., toasters, kettles, serving utensils).

  Nutrition and hydration breaks are taken outside (weather permitting) for traditional week-long, in-person summer camps.

  *Refillable beverage containers must be individually labelled. Refillable water stations are available to campers/participants upon request.

• Before and after care

  Before and after care is available for all week-long in-person summer camps only. This does not include Youth Safety Courses run in partnership with Durham First Aid.

  Before and after care are supervised by camp counsellors. Camp counsellors will escort campers going to and from before and after care. 

  You can sign up for before and after care when completing your child(ren)’s camp registration.

  Times

  Before care is available from 8 to 9 a.m.
  After care is available from 4 to 5 p.m.

  Pricing

  Before care

  $25 for 5-day camps
  $20 for 4-day camps

  After care

  $25 for 5-day camps
  $20 for 4-day camps

  Location: 

  Ontario Tech University
  2000 Simcoe Street North
  Oshawa, ON L1G 0C5

  Further information regarding drop-off and pick-up locations will be shared with registrants prior to the start of camp.

• Bring your own device (optional)

  Bring your own device (BYOD) is not a requirement. Participants will be provided with a laptop/computer for use during their registered camp/course as applicable.

  Attendees of select programs may bring a personal laptop for use during the registered program. This option is applicable to the following programs only:

  A list of programs for which attendees may bring their own device.

  Camp	Ages	Dates
  Smart Home Automation with Arduino	Ages 14 to 17	Week 2: July 7 to July 11 (5-days)
  VEX Robotics: Battlebots	Ages 14 to 17	Week 3: July 14 to July 18 (5-days) Week 4: July 21 to July 25 (5-days)
  Design with Python (Beginner)	Ages 14 to 17	Week 5: July 28 to August 1 (5-days)
  Connected Engineering (free)	Ages 14 to 17	Week 7: August 11 to August 15 (5-days)

  Participants who bring their own device must abide by the 2025 Ontario Tech University Child & Youth Programming Code of Conduct and Assumption of Risk and Release of Liability. 

  Please note that Ontario Tech is not responsible for lost, stolen or damaged personal items. IT Services does not provide repair or software support services on personally owned devices.

  Minimum laptop standards apply. See below for details:

  A list of minimum laptop standards.

  Operating System	Windows	Mac
  OS Version	Windows 10 or 11*	Mac OS version 10.15 or higher*
  CPU	Intel: Core i5/i7/i9, >1.5 GHz AMD: Ryzen 5/7/8, >1.5 GHz	Intel: Core i5/i7/i9, >1.5 GHz M Series: M1/M2, >1.5 GHz
  RAM	16 GB recommended
  Storage	250 GB minimum, Recommended 50 GB open space
  Graphics	Integrated graphics or better
  Network	Wireless Network (WiFi) capabilities
  Antivirus	Recommended; Windows Defender is available at no extra cost	Not required

  *Please ensure the latest software updates have been installed prior to the start of camp.

Virtual camps

• Online discussion rules

  All campers and staff have the right to a positive and safe camp experience.  For this reason, campers need to follow the below online discussion rules as well as the 2025 Ontario Tech University Child & Youth Programming Code of Conduct.

  1. Be safe
     • Examples:
       • Do not share personal information
       • Do not click links unless they are posted by the discussion facilitator or moderator
  2. Be kind
     • Examples:
       • No bullying, discrimination, or harassment
       • No harmful "jokes"
  3. Be respectful
     • Examples:
       • No explicit speech
       • Respect other people, their feelings, and ideas
  4. Be a good listener
     • Examples:
       • Listen to discussion, facilitators, and moderators
       • No spamming or all caps in the chat
  5. Be inclusive
     • Examples:
       • Give everyone a chance to speak
       • Create a safe environment for everyone
  6. Be relevant
     • Examples:
       • Keep conversation relevant to discussion topics
       • No advertising and/or promotion
       • No argumentative speech

  *Examples are not an exhaustive list. 

• Technology requirements & specifications

  Technology requirements for virtual camps vary and are specified in each camp description. Participants are responsible for reading this information and ensuring they meet the minimum technology requirements as well as they can prior to the start of camp. Please note that loaned school board equipment cannot be modified.

  A stable internet or data connection, webcam, and microphone are required for all virtual camps.

  Minimum computer standards apply to our virtual camps. See below for details:

  A list of minimum computer standards for virtual camps participation.

  Operating System	Windows	Mac
  OS Version	Windows 10 or 11*	Mac OS version 10.15 or higher*
  CPU	Intel: Core i5/i7/i9, >1.5 GHz AMD: Ryzen 5/7/8, >1.5 GHz	Intel: Core i5/i7/i9, >1.5 GHz M Series: M1/M2, >1.5 GHz
  RAM	16 GB recommended
  Storage	250 GB minimum, Recommended 50 GB open space
  Graphics	Integrated graphics or better
  Network	Wireless Network (WiFi) capabilities
  Antivirus	Recommended; Windows Defender is available at no extra cost	Not required

  *Please ensure the latest software updates have been installed prior to the start of camp.

• Physical material requirements
  Where relevant, physical materials may be required for virtual camps. If applicable, a materials list will be provided to registrants prior to the start of a virtual camp.
• Supervision and support

  During a virtual camp session, parents/guardians are responsible for supervising their child(ren).

  Some adult support (or support from an older sibling) may be needed to start the daily session for younger campers. Counsellors will then provide the support during the camp activities. Depending on the camper age and ability, additional support may be required by an adult and/or older sibling. 

  Virtual camps can be attended from a variety of locations. During virtual camps, camp staff will reference the Camper Location, Parent/guardian 1, Parent/guardian 2, and Emergency Contact information provided at the time of registration for the purposes of addressing any on-screen Code of Conduct violations, issues and/or emergencies, or by police or other law enforcement agents in the event of an incident. We ask that registrants provide accurate Camper Location information at the time of registration.